Human Resources Representative

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Human Resources Representative (Oakdale) - Full Time

Location: Oakdale, CA

Job Description

Delivers friendly, high-quality service to internal customers (HR Department, co-workers, employees and applicants).
Actively works with the department on process improvements.
Assists in interpreting company policies, benefits and processes to managers, employees and/or family members.
Responsible for processing benefit information in HRIS and maintaining documentation in an orderly manner.
Maintains and develops jobs descriptions for OVHD.
Assists in developing processes and writing or updating company policies.
Responsible for OVHD’s Leave of Absence processes.
Responsible for sending scheduled reminders to department managers on evaluations, licenses and certificates.
Assists with New Employee Orientation.
Assist in market analysis and performs statistical analysis as needed.
Assists with HR activities such as open enrollment, annual service awards.
Responds to general department mail; types letters, memos, forms and miscellaneous correspondence.
Assists in filing of all employee personnel documentation.
Assists with and follows-up on HR activities as needed.
Answers HR department telephones, initiates action for urgent messages.

  1. New enrollments and status changes
    1. Medical, dental, vision, life, STD, LTD
    2. COBRA
  2. Notify benefit plans
  3. Audit for accuracy
  4. Enter in Meditech, set up deductions
Leave of Absence
1.   Process and track all leaves of absences
  1. Enter in Meditech, update spreadsheet, follow up with Matrix
  2. Complete SDI integration
  3. Keep files updated with each change
  4. Send notice letters as applicable
  5. Complete EDD notices timely
      1.   Process all status changes
  1. FT, PT, PD, Terminations
  2. Enter salary changes
  3. Send mandatory notices
      1.   Run monthly reports     
                  a.   Evaluations due
                  b.   License, certifications, re-orientation
                  c.   Follow up on expirations, process suspensions



Job Requirements

Minimum Education:
High school graduate or equivalent required
Minimum Experience/Skills:
Three (3) to five (5) years’ experience preferred in personnel or HR field
Must be detail and customer service oriented, manage multiple tasks, be an effective team member and demonstrate core values.
Experience with an HRIS database, Microsoft applications, and high level of Excel preferred
Must have demonstrated ability to use proper English and punctuation.
Data entry of 55-60 wpm with accuracy
Able to perform basic mathematical calculations

Physical Demands:
Prolonged, extensive or considerable sitting/standing/walking
Lifts, positions, pushes (up to 10 pounds)
Manual dexterity and mobility
Touch, auditory and visual perception and acuity
Adequate vocal pitch and volume
Vision Requirements:
Ability to adjust vision sufficiently to perform duties
Working Conditions:
Subject to varying and unpredictable situations
Emergency and crisis situations
Subject to irregular hours
Occasional pressure due to multiple calls and inquiries