Accounts Payable Coordinator

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Accounts Payable Coordinator (Oakdale) - Full Time

Location: Oakdale, CA

Job Description

Reporting to the Accounting Manager/Controller this position will process documents for Accounts Payable production weekly; prepares manual A/P checks as requested.  Alerts management to identified discrepancies.

  1. Review and sort the mail for processing A/P.
  1. Input vouchers, invoices and check requests ensuring accuracy of coding.
  1. Batch keyed invoices for Payment Schedule per department policy and procedure.
  1. Process request for new vendor additions/changes to the Meditech accounting database with the required approval.  Ensures all forms and approvals are secured prior to adding or changing vendor.
  1. Knowledge of government 1099 regulations.  Obtaining 1099 information from vendors, insuring the integrity of the vendor master used for year-end 1099 reporting.
  1. Processes purchase orders and receiving copies to ensure accurate payment on invoices following established accounting procedures.
  1. Coordinates with Department Supervisors/Managers and/or vendors to resolve unmatched/or problem invoices, incomplete documentation, i.e., missing PO, packing slip, etc.
  1. Maintains sales tax accrual system according to OVHD policy.
  1. Matches the A/P reports for each run with the appropriate backup documentation.
  1. Research and resolve credit balances or overpayments.
  1. Maintain vendor files by fiscal year in an orderly manner for current years in-house, and prior years in storage per department policy.
  1. Resolve items on the Daily Exception Reports on a daily basis.
  1. Ensure void checks are properly credited.
  1. Process vendor checks, ensuring adherence to due dates.
  1. Prepares voucher accrual for month-end close.
  2. Prepares accurate and timely monthly reports per department policy.
17.  Closes Meditech accounts payable module per month end schedule.


Job Requirements

Minimum Education:
Accounting courses preferred
High school graduate or equivalent required
Minimum Experience/Skills:
General accounting background
Two (2) years general office experience
Accounts Payable experience
Knowledge of computerized accounting systems; MS Word and Excel
Experience in a healthcare environment preferred
Effective communication skills
Able to perform basic mathematical calculations
Physical Demands:
Prolonged, extensive or considerable sitting/standing/walking
Lifts, positions, pushes up to 50 pounds
Considerable sitting, reaching, stooping, bending, kneeling, crouching
Verbal ability to communicate with outside vendors
Manual dexterity and mobility
Ability to move quickly
Vision Requirements:
Ability to adjust vision sufficiently to perform duties
Working Conditions:
Subject to varying and unpredictable situations
Subject to irregular hours
Increased stress due to multiple calls and inquiries